Frequently Asked Questions
The MVB carefully considers questions posed by providers, payers and others interested in its work. It responds to items of general interest from time to time via these FAQs on this website. These FAQs also guide MVB’s service provider in administering its assessment and vaccine funding work.
Federal Vaccines for Children (VFC)
FAQs for Providers
FAQs for Payers
Federally Funded Vaccines for Children
G01. Has anything changed for the federally funded Vaccines for Children (VFC)?
G02. Do providers need to screen for VFC eligibility?
G03. Do providers need to put vaccines for privately insured children in a different refrigerator from federally funded vaccines?
FAQ for Providers
P01. What is the Universal Childhood Immunization Program?
P02. Are adults covered under this program?
P03. When does this program start?
Vaccine distribution began in January 2012.
P04. How does this law affect how Medical Providers currently receive vaccines from the Maine Immunization Program?
State supplied vaccines will be available for all children until 19 years of age. Physicians and other providers will continue working with the Maine Immunization Program as before, using the same processes for ordering and receiving vaccines and doing the same quality assurance activities. More vaccines, including some combination vaccines, will be available for ordering for all children from birth until 19 years of age.
P05. What will be the main changes to my office?
P06. What are the benefits to my office?
P07. How will this program affect patients?
P08. What will providers have to do differently?
P09. How can I participate?
Office Procedure Questions
P10. Do I need to screen for VFC (Vaccines for Children) eligibility?
P11. Will we need to separate our vaccines (insured /VFC) in the refrigerator?
P12. Will healthcare providers still need to complete the required vaccine reports to public health in addition to the new track...
Vaccine Purchasing Questions
P13. What vaccines are covered by the Universal Childhood Immunization Program?
P14. Should I buy seasonal childhood influenza vaccine for next year?
P15. Does the state purchase the nasal spray flu vaccine, Flu mist?
Yes. This vaccine is one of the types of flu vaccine that will be available through the Universal Childhood Vaccine Program.
P16. Will the state still be selecting the vaccines available, or will we have a choice?
P17. Will the types of vaccine be different between children with private health insurance and other children?
P18. Will vaccines be allocated?
Not typically. If there is a national shortage or a vaccine is received in multiple shipments (like seasonal childhood influenza vaccine), those vaccines will be allocated. Vaccine orders will continue to be monitored based on past usage and inventory to ensure that physicians and other healthcare providers have no more than 45 days of inventory at any given time. The goal is to make sure physicians and other healthcare providers have enough vaccine to vaccinate children when they are in the office.
P19. What if a vaccine is in shortage or not available through the universal program?
In a bona fide shortage situation, the US Centers for Disease Control and Prevention makes vaccine available to states through an allocation process. Shortages mean limited supplies may be available, but the Maine CDC will make as much vaccine available as possible. In addition, the Maine Vaccine Board has the authority to make temporary adjustments to the vaccine list to accommodate supply variations.
P20. What if my office no longer wants to participate in the state program but does want to privately purchase and bill for vacci...
P21. Can I still bill the insurers normally for the vaccine administration fee?
P22. What if a patient’s parents/guardian cannot pay the administration fee?
P23. How do I get paid for my privately-purchased childhood vaccines on hand as of January1, 2012?
FAQs for Payers
A01. Are carriers the only ones paying for Maine Vaccines?
A02. How are an entity’s assessments determined?
Assessments are based upon the estimated vaccine costs, program expenses and the number of covered lives reported by the entity to the MVB. Payers are required to accurately report the number of covered lives of children each quarter. Children are covered until age 19. The assessment is intended to cover the costs of the program for the fiscal year and fund some modest reserves. Any excess funds will be applied to reduce next year’s assessments.
A03. Are there any other penalties?
A04. Where may I obtain more information?
A05. Where do I go to complete the online assessment?
A06. Are there any tutorials on the use of this system?
A07. How often do I have to report?
Quarterly. Within 45 days of each July 1, October 1, January 1, and April 1, payers must pay the assessment for the preceding quarter. Accordingly, a quarterly report and payment is due on or before each August 15, November 15, February 15 and May 15 of each fiscal year. The new MVB fiscal year begins each July 1.
A08. If I am a TPA who has determined I have zero covered lives, am I still required to report every quarter?
A09. If our company has no covered lives, but that changes in the future, what do I do?
A10. What if I have already registered, but need to change some of the information?
A11. If I make a mistake in my report, how do I correct it?
A12. If I reported too many covered lives, but have already sent the check, can I be reimbursed?
Yes. Please email info@MEvaccine.org explaining the mistake and the amount needed for reimbursement. The MVB will then determine the best way to reimburse you whether by check or a deduction from your next quarterly assessment.
A13. Do I need to print and send my remittance form with the check?
Yes. That will help us make sure your check is properly credited to your account.
A14. What address do I send the check to?
A15. When is my remittance considered paid?
A16. If I send the check on the 15th must I overnight it?
No. Regular mail is fine. We will consider your remittance as paid on the date of the postmark.
A17. Can I wire transfer instead?
A18. What if I am late?
A19. Whom do I contact if I have a question or a problem?
You can email info@MEvaccine.org, or call 1-855-543-7829. We welcome any opportunity to assist you.
A20. Is more information available on how to correct any overpayment or underpayment by my company?
Yes, please email us at info@MEvaccine.org. Please provide the number of covered lives filed and the number that should have been filed. We will make the necessary changes.